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Coordinator, Animal Records and Programs

Humane Society of the United States

Humane Society of the United States

United States, Murchison, TX

Operations, administration, HR, project management, finance or accounting







Mgmt responsibilities: 


Date posted:



About the Role

In this position you will provide a variety of animal records and program coordination, administrative and process-oriented services to the Black Beauty Ranch management and staff.  This includes responding to inquiries and providing support as needed by leaders, veterinary staff, and the animal care teams.

* Coordinate and oversee the administrative responsibilities of animal records including, but not limited to the following:
* Establish standards and processes for electronic and hard copy animal records, including but not limited to medical, behavioral, nutritional, training and environmental.
* Perform daily data entry.
* Monitor animal records and reports daily and resolve data discrepancies with care staff and veterinarians to ensure accuracy.
* Produce bi-weekly, monthly, annual reporting (or as otherwise scheduled).
* Conduct records research to locate and assemble current and historical animal records.
* Assemble forms and documents related to animals living at the sanctuary currently (old intake forms, owner-submitted profile information, confiscating agency information, etc.), and maintain hard copy and electronic admission forms and information going forward.
* Manage ZIMS database and control of access by other staff (read only, full access, etc.).
* Coordinate acquisition and maintenance of necessary licenses, permits (USDA, etc.);
* Assist with oversight of animal admission processes,  documentation and overall inventory;
* Assist in coordination of transportation and other animal admission/transfer logistics;
* Assist in management of data related to enrichment and training programs including but not limited to the following:
* Enrichment and training program descriptions, recordkeeping systems, databases.
* Manage data related to enrichment and training goal development with team leads and caregivers.
* Maintain records of training and enrichment activities.
* Assist with purchasing as needed and records related to incoming supplies;
* Perform other duties and responsibilities as assigned.

About the Organisation

The humane society we envision for animals will also be a better world for people, and it’s only through human efforts that we’ll get where we want to go. Because our advocacy is driven by people, we’re strongest when our people are empowered and valued. A work environment that fosters inclusion and collaboration energizes our teams, drives better thinking and makes our impact for animals more sustainable. Working with communities and stakeholders around the world, we integrate a wide range of cultural perspectives in our approach to create a humane and sustainable world for all animals. We are committed to advancing diversity, equity and inclusion in every aspect of our work and at all levels of our organization. We recognize and respect the full spectrum of human qualities, so that the unique talents of all employees are dignified with equitable access to opportunities and an ability to contribute to our mission.

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