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OPERATIONS MANAGER

OPERATIONS MANAGER

PART TIME

APPLICATIONS FOR THIS ROLE HAVE NOW CLOSED.

Animal Advocacy Careers is seeking a part-time operations manager to join our remote team, starting on a one year contract. This role will focus on setting up, maintaining, and developing various systems to enable us to help animals as effectively as possible.

 

ABOUT ANIMAL ADVOCACY CAREERS

Animal Advocacy Careers (AAC) is an organisation that seeks to address the career and talent bottlenecks in the animal advocacy movement, especially the farmed animal movement. There are many billions of animals kept in appalling conditions; we provide careers services for individuals and organisations seeking to help them.

 

In 2021, we are planning to offer animal advocacy organisations support with recruitment for their most difficult to hire roles, and training for staff with management responsibilities. We may offer additional services as the year progresses.

 

BENEFITS TO YOU

  • An opportunity to contribute to the early development of an exciting new nonprofit startup that works to help animals as effectively as possible.

  • Fully remote work environment and team (including after COVID-19 vaccines are rolled out).

  • Flexible working hours.

  • Generous and flexible paid time off policy.

  • Encouragement and support to spend at least 5% of paid time on training and development.

  • Reimbursement for reasonable expenditure on training or equipment costs.

  • Flexibility with any spare time to focus on projects relevant to your expertise and interests. For example, you might:

    • Provide advice and support to other effective animal advocacy nonprofits.

    • Review and summarise existing research on best practice.

    • Take primary responsibility for updating and improving our job board.

    • Take on responsibilities relating to AAC’s main services.

 

HOW YOU WILL MAKE A DIFFERENCE

AAC is a relatively new nonprofit with only two current team members, though we have funding to grow the team, generously provided by Open Philanthropy, Animal Charity Evaluators, Effective Altruism Funds, and various individual supporters. This role therefore has the exciting opportunity to shape the organisation’s long-term policies and culture, helping us to help animals most effectively!

 

Tasks will include:

  • Developing and improving AAC’s policies and standard operating procedures, e.g. hiring, onboarding, and staff benefits.

  • Managing the establishment of operations and financial systems.

  • Establishing systems for transferring money and receiving donations internationally.

  • Overseeing budgets, accounts, and bookkeeping, including developing optimal systems, investing runway money, and ensuring that auditing processes are conducted efficiently.

  • Pro-active suggestions on internal coordination and processes, e.g. seeking to improve the usage of task management software or better organising, storing, and backing up of digital files.

  • Coordinating with AAC staff and external institutions to ensure ongoing compliance with relevant regulations, including relating to charity regulations (in California in the US), employment law (US, UK, and your country), and data privacy.

  • Further projects according to AAC’s needs as well as your time availability, interests, and expertise. 

 

AAC is a new and rapidly evolving organisation, so the scope of this role may change over time.

 

WHAT WE’RE LOOKING FOR

You will:

  • Have a problem-solving mindset.

  • Have strong attention to detail.

  • Have prior experience in operations roles, internships, or volunteering.

  • Be comfortable working independently in a fully remote team.

  • Be comfortable setting their own priorities (with the assistance of their line manager).

  • Be fluent in English (as a second language is welcome) and capable of clear written communication without requiring close monitoring or editing.

  • Be motivated to do work that helps animals.

 

Though not essential, it would be great if you had some or all of the following:

  • Prior experience with nonprofit operations.

  • Prior experience with budgeting and accounting.

  • Familiarity with employment law and/or charity regulations in the US, especially California, which is where we are registering as a charity.

  • Expertise or familiarity with best practice on various human resources topics, such as hiring, retention, and employee policies.

  • Familiarity with the animal advocacy and/or effective altruism communities.

 

PRACTICALITIES

  • Location: Remote. Any country and time zone is workable.

  • Terms of Employment: Part-time, one year fixed-term contract.

    • Our preference is for 50% FTE (2.5 days per week), though slightly more or less is possible.

    • We expect to renew the contract if the role meets your needs and ours and you perform well. (This is also how AAC’s co-founders are employed.)

  • Salary: $30,000 to $55,000 pro rata, according to need.

  • Reports to: CEO

  • Start: As soon as possible after the hiring process is complete.

  • Deadline: Sunday 28th March, 2021.

 

HOW TO APPLY

Thanks for your interest in working with us to help animals! We will be hosting an optional Q&A session about this role on Thursday 25th March, 6pm GMT. To join the Q&A, click this link on the 25th March.

To apply:

  • Please complete our application form. After the deadline, if we have received a completed form from you, we will send you an email letting you know whether we will proceed with your application or not.

  • If we proceed, you will be asked to complete ~4 hours’ worth of test tasks. We will then send you another email letting you know whether we will proceed with your application or not.

  • If we proceed, you will have a structured interview to discuss your application and the role. We will then send you another email letting you know whether we will proceed with your application or not.

  • There will be one final call (less formal and structured) to resolve any uncertainties and discuss any practical questions.

  • Application deadline: Sunday 28th March, 2021.

 

Any questions: Please contact lauren@animaladvocacycareers.org

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Animal Advocacy Careers (“AAC”) is operating through a fiscal sponsorship with Players Philanthropy Fund (Federal Tax ID: 27-6601178), a Maryland charitable trust with federal tax-exempt status as a public charity under Section 501(c)(3) of the Internal Revenue Code. Contributions to AAC are tax-deductible to the fullest extent of the law.