Office Manager

Permanent employee, full or part-time · Berlin Office
ROLE SUMMARY
Do you get along well with many different tasks at the same time and are excellent at prioritizing? Do you enjoy the contact and exchange with people on site, like to support your colleagues with innovative solutions and can you set clear boundaries? Do you enjoy optimizing processes and do you keep a good overview of a wide range of tasks? Then apply now for our office management team and bring our plans for an attractive hybrid office forward!
JOB DETAILS
* Reports to: Head of Executive Staff Office
* Department: Office Management
* Hours: 32-40h/week
* Location: Berlin
RESPONSIBILITIES
Office-specific tasks on site
* Contact person for general questions and tasks in the field of office organization
* Processing of orders (account management), retrieval of credit and bank details for orders
* Processing of all incoming and outgoing postal and goods shipments
* Onboarding and offboarding of new employees in cooperation with HR and IT
* inventory monitoring
* Receiving and directing visitors
* Merchandise organization
* Overview and organization of kitchen spaces and food
* maintenance of the library
* COVID-19 related office rules and processes
Administrative and operational tasks
* Concept development “office of the future”
* Optimization of internal administrative processes 
* Interface between office management and other departments (IT, HR, finance, management)
* Operational travel management
* Facility management - coordination with external service providers (e.g. locksmith, cleaning company, property management, insurance)
* Optimization of operational processes 
QUALIFICATIONS
Necessary:
* Identification with the goals of ProVeg, conscious use of scarce resources, interest in the administration of a performance-oriented NGO, sense of order, accuracy 
* A positive, proactive, respectful and enthusiastic work attitude
* service orientation
* teamwork
* Excellent communication skills, even in stressful situations
* experience 
* Analytical and solution-oriented way of thinking
* Independent personality with a genuine interest in the development of new concepts and the search for new solutions
* Talent for management and prioritization of tasks (efficient and reliable)
* Fluent written and spoken German and English
* exercise capacity
* Familiar with Microsoft Office / Libre Office / GoogleDocs
Prefers:
* Experience with project management software
* Experience in the NGO sector or in service-oriented professions
* Relevant studies (e.g. public administration, business administration, construction and environmental administration)
BENEFITS OF WORKING WITH US
* Strong focus on personal development with training budget
* Office in the heart of Berlin
* Flexible working hours
* And last but not least: Become part of a great team and work with us to achieve a world where everyone chooses delicious and healthy food that is good for all people, animals and our planet
WHEN?
* as soon as possible
* Application deadline: 04.01.2023