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Specialist, Lobbying Compliance

Humane Society of the United States

Humane Society of the United States

United States

Government, policy, lobbying, or legal

Full-time: 

Yes

Optional

Paid: 

Yes

None

Mgmt responsibilities: 

27/05/24

Date posted:

Deadline: 

Rolling

About the Role

You will be responsible for maintaining the organization’s lobbying database and accounting system, which includes the timely collection, review, input, and analysis of all foreign, federal, state, and local lobbying activities. Provides lobbying information to be reported on the IRS Form 990, assists/advises staff on lobbying reporting issues and operations, and provides special reports as requested. Keeps the system’s technical requirements up to date. Scope includes entities: HSUS, HSI, and HSWLT.

You will be responsible for:

• Reviewing and analyzing lobbying-related time and expense data received from staff; compiling lobbying totals for 990 and interim lobbying reports as requested by management. Ensuring data presented and collected meets the criteria indicated by Internal Revenue Code and/or the Lobbying Disclosure Act and is organized in an appropriate manner;
• Reviewing accounting reports to identify lobbying expenses for consultants, advertising, telecom, IT infrastructure, special events and grants. Validating and matching accounting reports to records in lobbying reporting database (when applicable);
• Disseminating information, creating informational materials, and training employees on an ongoing basis in proper identification and reporting of lobbying activities and in state/federal/international ethics rules. Addressing employee issues accessing & using the reporting software;
• Reviewing and analyzing all print and electronic publications for lobbying content to ensure that such activity is reported and included in the master database. Creating and providing summary reports that reflect the apportioned amount of lobbying content. Keeping system updated technically and analyzing potential system updates/improvements;
• Assisting lobbyists in completing and filing required individual reports. Providing relevant data for lobbying activities and refining to reflect required specifications & necessary calculations. Responding to issues/discrepancies identified by the relevant regulator, conducting audits to identify discrepancies and necessary corrections;
• Tracking personnel activities (e.g., hires, terminations, transfers) and review individual reporting requirements in order to identify lobby report specifications;
• Maintaining lobby reporting database by updating records, designing special reports, addressing errors, archiving records, and identifying required modifications;
• Creating reports and providing insights/analysis in response to audits and management requests;
• Performing other duties and responsibilities, as assigned.

About the Organisation

The humane society we envision for animals will also be a better world for people, and it’s only through human efforts that we’ll get where we want to go. Because our advocacy is driven by people, we’re strongest when our people are empowered and valued. A work environment that fosters inclusion and collaboration energizes our teams, drives better thinking and makes our impact for animals more sustainable. Working with communities and stakeholders around the world, we integrate a wide range of cultural perspectives in our approach to create a humane and sustainable world for all animals. We are committed to advancing diversity, equity and inclusion in every aspect of our work and at all levels of our organization. We recognize and respect the full spectrum of human qualities, so that the unique talents of all employees are dignified with equitable access to opportunities and an ability to contribute to our mission.

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