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Senior Program Manager, Education - Conferences and Events

Humane Society of the United States

Humane Society of the United States

United States

Education, teaching, or training

Full-time: 

Yes

Optional

Paid: 

Yes

None

Mgmt responsibilities: 

25/06/24

Date posted:

Deadline: 

Rolling

About the Role

This position plays a pivotal role creating programming, and delivering training for HSUS conferences, meetings and online learning platforms. This role ensures successful development, management, and execution of content for Animal Care Expo (Expo)and Taking Action for Animals (TAFA), including eighteen-month coordination for two annual conferences, session development, oversight of speaker recruitment, and content review/ selection processes. This position oversees the main stage direction, scripting, timing and production, and collaborates with the Conferences and Events team on agenda development, schedules, invitations and rehearsals. Supports other conferences and events as assigned including events with organization partners.

Responsibilities:

• Content development and management: Oversees the creation and curation of all content for Expo and TAFA. This includes developing the curriculum, curating event topics, scheduling workshops and organizing plenary main stage sessions. Manage the session proposal process and collaborate with internal topic experts and stakeholders;
• Speaker management: Coordinates all aspects of speaker management for Expo, TAFA, training sessions and any other organization conferences and events. Responsibilities include developing and maintaining a speaker and abstract databases, coordinating materials and timelines, managing email communications, sending invitations and confirmations, handling registrations, arranging travel and hotel accommodations, collecting bios and photos, managing handouts, securing speaker agreements, processing post-conference stipend payments, and evaluating post-event metrics;
• Round Tables management: Manages the Expo and TAFA Round Tables events including topics and table host solicitation and selection, coordinating host communications, overseeing onsite logistics, and managing staff during the event(s);
• Scholarship program management: Design and manage the scholarship program for Expo and TAFA. This includes collecting applications, gathering recipient legal paperwork, communicating with recipients, and working with the Accounting department for payment processing;
• Industry trends and best practices: Stay informed on the latest trends and best practices in event management and animal welfare industry to ensure that the organization remains at the forefront in the field;
• Web content management: Ensure content on conferences and events related webpages are current. Drafts program text and reviews sessions titles and descriptions for accuracy and appeal. Ensures that all speaker bios and photos are included;
• Event production management: Develop and manage the scripting and run-of-show details to deliver seamless production for all general sessions, conferences and events;
• Consultation and support: Serve as consultant for Outreach, Engagement and Training, as well as other program staff, providing expertise on content and scholarship programs for similar events;
• Onsite support: Provide onsite support to speakers and management of general sessions to ensure smooth execution and a positive experience for all attendees;
• Additional duties: Performs other duties or responsibilities, as assigned to support the overall success of the organization and its events.

About the Organisation

The humane society we envision for animals will also be a better world for people, and it’s only through human efforts that we’ll get where we want to go. Because our advocacy is driven by people, we’re strongest when our people are empowered and valued. A work environment that fosters inclusion and collaboration energizes our teams, drives better thinking and makes our impact for animals more sustainable. Working with communities and stakeholders around the world, we integrate a wide range of cultural perspectives in our approach to create a humane and sustainable world for all animals. We are committed to advancing diversity, equity and inclusion in every aspect of our work and at all levels of our organization. We recognize and respect the full spectrum of human qualities, so that the unique talents of all employees are dignified with equitable access to opportunities and an ability to contribute to our mission.

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