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Coordinator, Human Resources

Humane Society of the United States

Humane Society of the United States

United States (Washington, DC)

Operations, administration, HR, project management, finance or accounting

Full-time: 

Yes

On-site

Paid: 

Yes

None

Mgmt responsibilities: 

27/05/24

Date posted:

Deadline: 

Rolling

About the Role

This position provides a variety of administrative and process-oriented services to the Human Resources department, including responding to employee’s HR-related inquiries and as support during their onboarding and offboarding.

You will be responsible for:

• Providing general administrative support including, but not limited to, records maintenance; HRIS data entry; preparing data/reports analysis; assisting with development and distribution of internal HR communications; sorting/distributing and replying to incoming communications;
• Overseeing the onboarding and offboarding processes, including employment-related data entry, processing I-9s, facilitating background checks, updating organizational charts, headcount reports, and related information;
• Being the general Human Resources point person; supporting the Human Resources department by responding to employee inquiries, including requests submitted to the departmental shared email mailbox; updating the departmental intranet page;
• Supporting the Talent Acquisition team including, but not limited to, assisting with completing interview evaluation paperwork and. coordinating interviews;
• Ensuring accuracy of LMS employee database by cross-referencing with employee records in HRIS. Providing ongoing support as primary POC while new hires acclimating to the organization and team(s);
• Maintaining physical and electronic human resources files (including personnel files) and records in compliance with legal requirements and established HSUS’ policies and procedures;
• Assisting with preparation and coordination of performance management review process;
• Reviewing invoices and credit card statements and preparing monthly departmental expense reconciliations and reports;
• Managing the staff tenure awards vendor-client relationship, transmitting relevant data;
• Greeting and managing visitors to the department; answering phones; and handling routine requests for information, including those related to policies, procedures, and other departmental programs, escalating issues to appropriate department and staff, as necessary;
• Performing other duties and responsibilities as assigned.

About the Organisation

The humane society we envision for animals will also be a better world for people, and it’s only through human efforts that we’ll get where we want to go. Because our advocacy is driven by people, we’re strongest when our people are empowered and valued. A work environment that fosters inclusion and collaboration energizes our teams, drives better thinking and makes our impact for animals more sustainable. Working with communities and stakeholders around the world, we integrate a wide range of cultural perspectives in our approach to create a humane and sustainable world for all animals. We are committed to advancing diversity, equity and inclusion in every aspect of our work and at all levels of our organization. We recognize and respect the full spectrum of human qualities, so that the unique talents of all employees are dignified with equitable access to opportunities and an ability to contribute to our mission.

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